Office Assistant – Administration (Part-Time)

Classification:  Non-Exempt

Salary Grade/Level/Family/Range:  1

Reports to:  VP, Human Resources

Date:  04-02-2025

JOB DESCRIPTION

Summary/Objective

Provide administrative and clerical support to the Human Resources and Executive Office. This position is responsible for maintaining office organization, assisting with meetings and events, running errands, and ensuring a clean and efficient office environment.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Additional duties may be assigned.

• Perform general clerical tasks, including filing, data entry, copying, and scanning documents.
• Assist with organizing and maintaining materials, office supplies and records.
• Support meeting and event setup, including arranging materials, refreshments, and post-event cleanup.
• Help maintain a clean and organized office space by performing light cleaning tasks.
• Run errands as needed, including mail distribution and supply pickups.
• Provide administrative assistance to the Human Resources Assistant and Executive Assistant as required.
• Handle confidential information with discretion.
• Perform other related duties as assigned.

Competencies

1. Ethical conduct
2. Oral and written communication skills
3. Self-motivation
4. Tact and Professionalism
5. Collaboration skills
6. Innovation
7. Accuracy

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

The role operates in a clerical, office setting. This role routinely uses standard office equipment including computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This role is largely sedentary but may require occasional walking or standing. Tasks may involve using hands and fingers for handling or feeling, reaching with hands and arms, stooping, kneeling, crouching, or crawling. Regular talking and hearing are required. The employee must occasionally lift or move up to 25 pounds.

Travel

Periodic travel to state and local destinations, as well as some interstate travel is required.

Required Qualifications:

1. High school diploma or equivalent required.
2. Must be 18 years old.
3. Ability to work independently and manage multiple tasks efficiently.

Preferred Education and Experience

1. Associate’s degree in business administration or management
2. Proficiency in Microsoft Office Suite.
3. Strong organizational, communication and interpersonal skills.
4. Previous office or administrative experience.

Additional Eligibility Qualifications

1. Valid Driver’s License.
2. Legally eligible to work in the United States.

AAP/EEO Statement

Aiken Electric Cooperative, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

At-Will Employment Statement

This job description is intended to outline the general duties and responsibilities of the position and is not a binding contract. Employment with Aiken Electric Cooperative, Inc. (AEC) is on an at-will basis, which means that either the employee or AEC may terminate the employment relationship at any time, with or without cause or notice, and for any lawful reason.

This document does not create an employment contract, expressed or implied, nor does it modify the at-will nature of employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Due to the nature of an electric and broadband utility, all employees are subject to working extended hours, holidays, nights, and weekends with or without notice.  All employees of Aiken Electric Cooperative, Inc. may be required to work during the Annual Meeting.  Additional duties or responsibilities may be assigned

Signatures
This job description has been approved by all levels of management:

Manager____________________________________________________

HR_________________________________________________________

Employee signature below constitutes the employee’s understanding of the requirements, essential functions and duties of the position.

Employee__________________________________ Date_____________

NRECA Electric Cooperative Employee Competencies