Human Resources & Safety Assistant

 

Classification: Non-Exempt

Salary Grade/Level/Family/Range:  7

Department: Human Resources

Reports to:  VP, Human Resources

Date:  07/30/2015

Revised:  10/3/18; 01/20/26

 

JOB DESCRIPTION

Summary/Objective

The Human Resources & Safety Assistant provides administrative and coordination support for the Cooperative’s human resources and workplace safety functions. This role assists with employee records management, benefits administration, training coordination, and compliance documentation, while supporting safety programs and regulatory requirements. The position contributes to a safe, compliant, and efficient workplace within an electric and broadband utility environment.

 

Essential Functions

1. Provides administrative support for daily human resources and safety operations, including maintaining accurate records, files, and documentation.
2. Assists with the preparation, coordination, and submission of reports and records, including but not limited to state, federal, industry, and compliance-related documentation.
3. Assists as required with human resources activities, including onboarding support, records maintenance, training coordination, and benefits administration for employees, retirees, and the Board of Trustees.
4. Coordinates employee training schedules, prepares materials, and assists with delivering training and informational sessions to groups using verbal, written, and visual communication methods.
5. Assists with maintaining safety compliance records, including training documentation, OSHA records, PPE tracking, workers’ compensation, accident reports, and FMCSA-related information.
6. Supports departmental projects, employee events, and Cooperative programs as assigned.
7. Maintains schedules, supplies, and basic facility needs for the HR Training Room and Wellness Center.
8. Complies with all AEC policies, procedures, and safety practices; participates in required safety meetings and training; and promotes a positive and professional image of the Cooperative.

 

Competencies

1. Ethics and integrity
2. Oral and written communication skills
3. Negotiation skills
4. Analytical and critical thinking
5. Organizational awareness and alignment
6. Collaboration and teamwork
7. Professional and technical credibility
8. Project and time management
9. Adaptability
10. Risk awareness and compliance
11. Service orientation

 

Supervisory Responsibility

None

 

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands

This is largely a sedentary role, however the employee may be required to walk or stand occasionally, use hands, fingers to handle, or feel, and reach with hands and arms.  The employee is regularly required to talk or hear.  The employee must regularly lift and/or move up to 10 pounds.

 

Travel

Periodic travel to state and local destinations, as well as some interstate travel is required.

 

Required Education and Experience

1. Bachelor’s degree from an accredited four-year institution in business management, human resources, or related field.
2. Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
3. Ability to present information and data clearly and effectively to groups using verbal, written, and visual communication methods.

 

Preferred Education and Experience

1. Two or more of administration experience in human resources, compliance, safety programs, or a related field.

 

Additional Eligibility Qualifications

1. Valid driver’s license.
2. Ability to obtain Notary Public certification, if required.
3. Legally authorized to work in the United States.

 

EEO Statement

Aiken Electric Cooperative, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws.

 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 

At-Will Employment Statement

This job description is intended to outline the general duties and responsibilities of the position and is not a binding contract. Employment with Aiken Electric Cooperative, Inc. (AEC) is on an at-will basis, which means that either the employee or AEC may terminate the employment relationship at any time, with or without cause or notice, and for any lawful reason.

 

This document does not create an employment contract, expressed or implied, nor does it modify the at-will nature of employment.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Due to the nature of an electric and broadband utility, all employees are subject to working extended hours, holidays, nights, and weekends with or without notice.  All employees of Aiken Electric Cooperative, Inc. may be required to work during Annual Meeting.  Additional duties or responsibilities may be assigned

 

Signatures
This job description has been approved by all levels of management:

Manager____________________________________________________

HR_________________________________________________________

Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

Employee__________________________________ Date_____________

 

 

 

NRECA Electric Cooperative Employee Competencies

 

Business Acumen Integrates business, organizational and industry knowledge to one’s own job performance	Electric Cooperative Business Fundamentals Understands and integrates cooperative principles and industry knowledge into daily practice.
	Organizational Awareness and Alignment Understands and supports the formal and informal decision-making structures and relationships in the organization.
	Professional and Technical Credibility Keeps current in area(s) of expertise and demonstrates competency within areas of functional responsibility.
	Technology Management Keeps current on developments and leverages technology in performance of job duties.
	Safety Awareness Applies core safety knowledge, skills and mindset to everyday work.
Interactions with Others Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.	Ethics and Integrity Demonstrates personal and professional honesty and chooses ethical courses of action.
	Interpersonal Awareness Maintains constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
	Communication Receives and conveys information to diverse audiences in diverse situations.
	Collaboration and Teamwork Works cooperatively and collaboratively with others to achieve collective goals.
	Service Orientation Demonstrates a desire and ability to serve and work in partnership with others (members, colleagues, stakeholders).
	Respect and Appreciation of Differences Recognizes, respects, and adapts to others' differences in order to work effectively.
Resourcefulness And Accountability Takes responsibility for accomplishing work objectives and delivering business results.	Self-Management Demonstrates resiliency and manages own time, priorities, and resources to achieve goals.
	Flexibility and Innovation Is adaptable and contributes creative ideas and solutions to meet changing business needs.
	Results Oriented Strives for excellence in achieving business outcomes.
	Influence and Negotiation Manages challenges in a constructive manner and reaches compromises, gains support and strives for win-win solutions.
	Critical Thinking and Decision Making Uses objective analysis and evaluation to make decisions and implement solutions.
	Continuous Learning and Development Displays curiosity and an ongoing commitment to learning and self-improvement.

 

NRECA Electric Cooperative Employee Competencies – Human Resources

Guides and manages employee services, policies, and programs for the entire company enabling legal compliance and employee retention.