Administrative Assistant

 

Classification:  Non-Exempt

Salary Grade/Level/Family/Range:  7

Reports to:  VP, Member and Strategic Services

Date:  6/22/17

Revised:  10/03/18, 09/12/22, 05/04/23, 05/27/25

 

JOB DESCRIPTION

Summary/Objective

The Administrative Assistant provides high-level administrative support to the Vice President of Member and Strategic Services by performing a variety of administrative, clerical, and coordination tasks that contribute to the effective operation of the department. This role ensures the efficient execution of departmental initiatives while maintaining a high standard of organization, confidentiality, and professionalism.

 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Other duties may be assigned.

• Provide professional administrative support to the Vice President of Member and Strategic Services, including coordinating communications (mail, email, phone calls), managing visitors, scheduling meetings and appointments, drafting and proofreading letters, publications, flyers, presentations, and other documents. Responsibilities also include mailing, scanning, processing paperwork, assembling materials, researching data, tracking project progress, and maintaining organized departmental records.
• Provide administrative support to department managers, Member Services, Marketing, Community Development and Key Accounts, as time permits.
• Run local errands, such as picking up materials and supplies.
• Provide administrative assistance with special projects, events (including RunUnited), department campaigns, and cooperative programs.
• Support economic development efforts, and manage contract coordination (e.g., RDA, SC Power Team, Western SC Economic Development Partnership).
• Assist in the preparation of the annual department budget and the submission of lobbying reports.
• Demonstrate strong time management skills, with the ability to prioritize and manage multiple tasks efficiently.
• Display attention to detail and problem-solving abilities.
• Participate in community, civic, and professional activities as appropriate.
• Maintain professional communication with internal staff, external stakeholders, government agencies, membership, customers, and the public.
• Handle sensitive or propriety information with a high degree of confidentiality.

 

Competencies

1. Electric Cooperative business fundamentals
2. Organizational awareness and alignment
3. Professional and technical credibility
4. Technology management
5. Safety awareness
6. Ethics and integrity
7. Interpersonal awareness
8. Communication
9. Collaboration and teamwork
10. Service orientation
11. Respect and appreciation of differences
12. Self-management
13. Flexibility and innovation
14. Results oriented
15. Influence and negotiation
16. Critical thinking and decision-making
17. Continuous learning and development

 

Supervisory Responsibility

None

 

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, and filing cabinets.

 

Physical Demands

This is largely a sedentary role; however the employee may be required to walk or stand occasionally, use hands, fingers to handle, or feel, and reach with hands and arms; stoop, kneel, crouch or crawl.  The employee is regularly required to talk or hear.  The employee must regularly lift and/or move up to 10 pounds.

 

Travel

Periodic travel to state and local destinations, as well as some interstate travel is required.

 

Required Education and Experience

1. Associate degree in Business Administration or Management.
2. Five years of experience in an administrative or office support role.
3. Strong computer skills and proficiency in Microsoft Office Suite.
4. Demonstrated accuracy in typing, proofreading correspondence, and reports.
5. Excellent verbal and written communication skills.

 

Preferred Education and Experience

1. Bachelor’s degree in Administrative Services and/or Business Management.

 

Additional Eligibility Qualifications

1. Valid driver’s License.
2. Legally eligible to work in the United States.

 

EEO Statement

Aiken Electric Cooperative, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

 

At-Will Employment Statement

This job description is intended to outline the general duties and responsibilities of the position and is not a binding contract. Employment with Aiken Electric Cooperative, Inc. (AEC) is on an at-will basis, which means that either the employee or AEC may terminate the employment relationship at any time, with or without cause or notice, and for any lawful reason.

 

This document does not create an employment contract, expressed or implied, nor does it modify the at-will nature of employment.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

Due to the nature of an electric and broadband utility, all employees are subject to working extended hours, holidays, nights, and weekends with or without notice.  All employees of Aiken Electric Cooperative, Inc. may be required to work during the Annual Meeting.  Additional duties or responsibilities may be assigned

 

Signatures
This job description has been approved by all levels of management:

Manager____________________________________________________

HR_________________________________________________________

 

Employee signature below constitutes the employee’s understanding of the requirements, essential functions and duties of the position.

Employee__________________________________ Date_____________

 

 

 

NRECA Electric Cooperative Employee Competencies

 

Business Acumen Integrates business, organizational and industry knowledge to one’s own job performance	Electric Cooperative Business Fundamentals Understands and integrates cooperative principles and industry knowledge into daily practice.
	Organizational Awareness and Alignment Understands and supports the formal and informal decision-making structures and relationships in the organization.
	Professional and Technical Credibility Keeps current in area(s) of expertise and demonstrates competency within areas of functional responsibility.
	Technology Management Keeps current on developments and leverages technology in performance of job duties.
	Safety Awareness Applies core safety knowledge, skills and mindset to everyday work.
Interactions with Others Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.	Ethics and Integrity Demonstrates personal and professional honesty and chooses ethical courses of action.
	Interpersonal Awareness Maintains constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
	Communication Receives and conveys information to diverse audiences in diverse situations.
	Collaboration and Teamwork Works cooperatively and collaboratively with others to achieve collective goals.
	Service Orientation Demonstrates a desire and ability to serve and work in partnership with others (members, colleagues, stakeholders).
	Respect and Appreciation of Differences Recognizes, respects, and adapts to others' differences in order to work effectively.
Resourcefulness And Accountability Takes responsibility for accomplishing work objectives and delivering business results.	Self-Management Demonstrates resiliency and manages own time, priorities, and resources to achieve goals.
	Flexibility and Innovation Is adaptable and contributes creative ideas and solutions to meet changing business needs.
	Results Oriented Strives for excellence in achieving business outcomes.
	Influence and Negotiation Manages challenges in a constructive manner and reaches compromises, gains support and strives for win-win solutions.
	Critical Thinking and Decision Making Uses objective analysis and evaluation to make decisions and implement solutions.
	Continuous Learning and Development Displays curiosity and an ongoing commitment to learning and self-improvement.

 

NRECA Electric Cooperative Employee Competencies – Administrative

The knowledge, skills, and abilities that address specific professional and technical roles.